How to Specify a Caption in Access
Access 2010 provides a database creation and management tool to Microsoft Office Professional users. Databases are used to manage large volumes of data. When adding data to the database, users can create table and forms to assist with this process. Captions can assist with the table usability by explaining what certain fields represent. The captions appear as a hovering box above the field when the mouse is placed near the field.
- Open Access 2010 and click the “File” tab. Click the “Recent” button in the left task pane and select of the recently used databases. The database opens.
- Right click on the tables in the Navigation Pane. Select “Open”. The table opens. Notice the “Table Tools” tab that appears on the ribbon.
- Click on the column headers on the table. Select the “Field” tab under the “Table Tools” tab. Select “Name and Caption.” A dialog box appears.
- Enter the caption in the Caption box. The caption will display whenever a user’s mouse gets near this field. Add a descriptive caption that will explain what type of data is displayed in this named field. Click “Ok.”
- Use the mouse to point near the field and notice the newly added caption.